Green Music Foundation Limited (referred to in this Privacy Policy as “we”, “us” or “our”) respects your privacy and is committed to the protection of privacy and protecting your personal data in accordance with the Personal Data (Privacy) Ordinance (PDPO) of Hong Kong.

This Privacy Policy describes the types of personal information we collect at greenmusicfoundation.org (the “Site”), how we may use that information, and with whom we may share it. Our Privacy Policy also describes the measures we take to protect the security of this information as well as how you may reach us to update your contact information, remove your name from our mailing list, or ask us any questions you may have about our use of your Personal Data.

By providing your Personal Data to us, you are consenting to this Privacy Policy and the collection, use, access, transfer, storage, and processing of your personal information as described in this Privacy Policy.

1. SCOPE OF SERVICES & BRANDS

Green Music Foundation Limited operates as a multidisciplinary cultural and educational institution. CANDLENIGHT™ is a premier brand belonging to Asiartic Music and Art Limited (Registration No. 307057657) and is licensed to us for specific professional productions. We also offer a wide range of other services, including educational courses, community workshops, and international festivals, which are independent of and unrelated to the CANDLENIGHT™ brand. This Privacy Policy governs data collection across all our diverse programs and products.

2. PERSONAL DATA WE COLLECT

You may choose to provide us with Personal Data when you visit our Site. For example, if you decide to complete an application form, a concert inquiry, or a newsletter signup, you may be asked to provide certain information:

• Contact Information: Name, email address, mailing address, and telephone number.

• Participant Details: Gender, music-related background, and other personal details relevant to our educational or professional programs.

• Media Assets: We frequently capture photographs and/or videos during our classes, rehearsals, and public events (including the CANDLENIGHT™ series). These assets are used to promote our programs and showcase our "Music + Art" signature. Attendees and students should be aware that they may be captured in these recordings as part of our promotional and informational efforts.

3. USE OF THE PERSONAL DATA

Personal Data collected from our audience, students, or partners will be kept confidential and used for lawful and relevant purposes, including:

• Administration: Processing registrations for courses, festivals, and CANDLENIGHT™ events.

• Verification: Identification and verification of student records or professional credentials.

• Direct Marketing: Sending official communications including newsletters, information about special events (both within and outside the CANDLENIGHT™ series), and surveys.

• Service Improvement: Using aggregate, non-identifying information to better design our website and enhance our artistic and educational offerings.

• Health & Safety: Preventing the transmission of infectious diseases and safeguarding the wellbeing of all participants.

4. DISCLOSURE & DATA INTEGRITY

We do not sell, share, or trade your Personal Data with third-party commercial promoters. We will not disclose any Personal Data to external bodies unless:

• Such disclosure is required to fulfill a service you have requested (e.g., co-branded events sponsored by us and a third-party partner).

• The disclosure is permitted or required by the laws of Hong Kong.

• The data is shared with trusted agencies (including the Hong Kong government) or contractors appointed by us to assist in foundation operations.

5. RETENTION & SECURITY

We shall retain your Personal Data only for the period necessary to fulfill the purposes outlined in this policy or as permitted by applicable law. We have implemented reasonable administrative, physical, and technical security procedures to safeguard your data against unauthorized access or loss.

6. YOUR RIGHTS: ACCESS & CORRECTION

You have the right to access, correct, or request the deletion of your Personal Data held by us. Any such request must be made in writing and sent to: info@greenmusicfoundation.org

7. UPDATES TO OUR PRIVACY POLICY

Occasional changes may be made to this document to reflect changes in our foundation’s policies or Hong Kong law. By continuing to use our services, you agree to be bound by any such revisions.

Contact Us If you have any questions, comments, or concerns about our privacy practices, please contact us by email at info@greenmusicfoundation.org.